• Any visitors, volunteers and contracted service providers MUST sign-in and show a picture ID before entering any District school building.

    For new volunteers, clearances cannot be accepted if they are over one year old.

    What Do I Need?

    Visitors - No Act 24 required

    A visitor is defined as a person who has no direct involvement with or access to students and is always escorted by a Palisades School District employee. Examples of visitors: parents coming in for an IEP meeting, guest speakers or attendees for an assembly in multi-purpose room or auditorium.

    The Palisades School District has established protocols which facilitate visits from family and community members during regular school days. Protocol regulations include:

    1. Visits during school hours should be first arranged with the teacher and principal or designee. If a conference is desired, an appointment should be set with the teacher during non-instructional time.
    2. All visitors must identify themselves to the school greeter, principal or designee upon entering the school grounds.
    3. All visitors sign in at the office, during regular school days. If the school secretary/greeter agrees that the visitor has entered the building for legitimate reasons, they should be registered (signed in) immediately for a visitor badge (ID) and escorted to their destination. The visitor must comply with all school rules while in school and on school property.
    4. Visitors to the building must be escorted to their destination. Visitors may not have free-reign through the building.
    5. Under no circumstances are visitors to approach or interact with any child, other than their own, to discuss anything other than a greeting.
    6. An individual failing to comply with any of these procedures and/or causing a disruption of the educational process may be barred or removed from the school at the principal's discretion. The individual also may be charged with criminal trespassing.
    7. Prior to the visitor leaving the school site, they must sign out and return the Visitor Badge (ID).

    Special Events

    Events such as but not limited to, Assembly Programs, Field Days, Spelling Bees, Concerts, Science Fairs, MAY be handled differently. Visitor badges may not be required; however, visitors must restrict their visit to areas specifically designated for the event and will not be left alone with students.


    Casual Volunteer - Requires Act 24 (ARREST AND CONVICTION FORM) ONLY

    A casual volunteer is defined as a person who interacts with students while administrator/ teacher / staff member employee is present, i.e., assisting with in-classroom activities, etc.). These individuals DO NOT have direct contact* with students.

    *Direct Contact is defined by Pennsylvania Department of Education (PDE) as the care, supervision, guidance OR control of children OR routine interaction with children. (Routine interaction is regular and repeated contact that is integral to a person’s employment or volunteer responsibility.)

    The Palisades School District has established protocols which outline the procedures pertaining to casual volunteers during regular school days. Protocol regulations include:

    1.  Read over form, complete form, sign and return to Susan Keogh in the District Office:  Palisades School District, 39 Thomas Free Drive, Kintnersville, PA 18930
     
    2. Volunteering during school hours should be first arranged with the team, teacher and principal or designee.
     
    3. All volunteers must identify themselves to the school greeter, principal or designee upon entering the school grounds.
     
    4. All volunteers must sign in at the office, during regular school days. If the school secretary/greeter agrees that the volunteer has entered the building for legitimate reasons, they should be registered (signed in) immediately for a visitor badge (ID) and directed/escorted to their destination.

    5. The volunteer must comply with all school rules while in school and on school property.

    6. Volunteers may not have free-reign through the building.

    7. Any volunteer failing to comply with any of these procedures and/or causing a disruption of the educational process may be barred or removed from the school at the principal's discretion. The individual also may be charged with criminal trespassing.

    8. Prior to the volunteer leaving the school site, they must sign out and return the Visitor Badge (ID).

    9. Act 24 Clearance must be submitted one time except in the following case: School employees and volunteers will be required to report to the School Administrator (Superintendent) within seventy-two (72) hours any arrest or conviction of an offense listed in Section 11 (e) that occurs after Sept. 18, 2011. (Under Act 24 of 2011 and Act 82 of 2012)

    Volunteers and Volunteer Coaches - Requires Act 24, Act 34, Act 151 and Act 114 or Waiver (also see Board Policy 916)

    A volunteer is defined a person who is responsible for the welfare of a child OR who has direct contact* with children.

    *Direct Contact is defined by Pennsylvania Department of Education (PDE) as the care, supervision, guidance OR control of children OR routine interaction with children. (Routine interaction is regular and repeated contact that is integral to a person’s employment or volunteer responsibility.)

    Examples of a volunteer are: a person who may / will interact with students without a staff member being present, i.e., head room parent, attending a field trip, working school store, etc.

    Volunteers are required to obtain clearances as follows:

     

    Act 24

    Arrest & Conviction Form

    Act 34

    Pennsylvania Criminal Background Check

    Act 151

    Child Abuse Clearance

    Act 114

    FBI Clearance or Waiver

    Due by July 1, 2015 if not previously submitted.

    Act 24 Clearance must be submitted one time except in the following case: “School employees will be required to report to the School Administrator (Superintendent) within seventy-two (72) hours any arrest or conviction of an offense listed in Section 11 (e) that occurs after Sept. 18, 2011.” Under Act 24 of 2011 and Act 82 of 2012)

    If existing volunteer at Palisades School District and clearances on file are dated after July 1, 2010, then clearances due 60 months from the date of clearances on file


    If new volunteer and therefore no clearances on file, due by August 25, 2015 or date of the first day volunteering

    If existing volunteer at Palisades School District and clearances on file are dated after July 1, 2010, then clearances due 60 months from the date of clearances on file

    If new volunteer and therefore no clearances on file, due by August 25, 2015 or date of the first day volunteering

    If existing volunteer at Palisades School District and clearances on file are dated after July 1, 2010, then clearances due 60 months from the date of clearances on file


    If new volunteer and therefore no clearances on file, due by August 25, 2015 or date of the first day volunteering

     

     

     

    Act 153 requires school employees and volunteers with Direct Contact with Children to provide or renew all three background clearances (PA Criminal Background Check, FBI Clearance, and Child Abuse Clearance) every 60 months (5 years)

     

    On October 22, 2014, Governor Corbett signed House Bill 435, now called Act 153 of 2014. This Act became effective on December 31, 2014 and requires school employees and volunteers to disclose arrests or convictions (or face a criminal penalty) that would affect their ability to work with children. Revisions were made to the law effective July 25, 2015.


    The Palisades School District has established protocols which outline the procedures pertaining to volunteers. Protocol regulations include:

     

    1. Obtaining an Act 24 Clearance (ARREST & CONVICTION FORM)
      • Read over form, complete form, sign and return to Susan Keogh in the District Office Palisades School District, 39 Thomas Free Drive, Kintnersville, PA 18930 - Act 24 Arrest and Conviction Form
    1. Obtaining an Act 34 Clearance (PA CRIMINAL BACKGROUND CHECK)
    • This form can be submitted online at https://epatch.state.pa.us
    • Under “Record Check”, click “New Record Check”
    • Read Disclaimer and click “accept”
    • Fill out Registration Form. A volunteer is eligible for one free clearance every 57 months.
    • Results are usually instant. When you receive your results, click on the link to open the file.
    • The form submitted MUST have the PA watermark
    • Payment is made via a credit card and results are usually provided immediately to the volunteer’s computer.   Print the results/report page and submit to Susan Keogh in the District Office.

    3.  Obtaining an Act 151 Clearance (CHILD ABUSE CLEARANCE)

    • Apply online at http://www.compass.state.pa.us/cwis/public/home
    • When you enter the website, you will need to create an account. Your Keystone ID is the User ID you create.
    •  Fill out Registration Form – choose the option to have your results emailed or mailed to you 
    • A volunteer is eligible for one free clearance every 57 months
    • Log back into the website periodically to check the status of your clearance.
    • Your clearance will be available via a PDF file on the website (usually within a week).
    • Email this file skeogh@palisadessd.org

    4. Obtaining an Act 114 Clearance (FBI CLEARANCE) or Waiver

    • To register for fingerprinting please visit https://uenroll.identogo.com/workflows/1KG6XN
    • Please Use Service Code:  1KG6XN
    • For more information, and to locate a new fingerprinting site, please visit https://www.identogo.com/locations/pennsylvania
    • Please note that we do not automatically receive your results of your FBI fingerprinting. Your unofficial results will be mailed to you from IdentGo.  It is your responsibility to provide a copy of these results to your school office.

    A few Examples of Fingerprinting sites:

    BCIU in Doylestown, PA – hours are limited and appointments are necessary

    UPS Store next to Giant in Hellertown, PA – no appointment necessary, walk ins are welcome.

    NOTE:  After you go to one of the fingerprinting sites, email your PAE form to Susan Keogh at skeogh@palisadessd.org. The district will print your clearance once it is available.

    WAIVER FOR FINGERPRINTING:
    A waiver may be filed for those volunteers who have lived in the state of Pennsylvania for 10 or MORE years up to/including today’s date.
     
    1. Fill out waiver attesting to the fact that you have lived in Pennsylvania for 10 or more years - Volunteer Waiver
     
    2. Have the waiver notarized; this service is available for free at our District Office

    3. Submit the completed waiver to Susan Keogh at skeogh@palisadessd.org

    Frequently Asked Questions about Clearances:

    · Volunteers need to submit their clearances with payment to DPW (for Act 151) and The Commonwealth of Pennsylvania (for Act 34) - NOT to Palisades School District.

    · Can you use another state’s clearances: NO

    · Can I use a PA Criminal Background Check and PA Child Abuse Clearance I had done for other volunteering? Yes, if the date on the form is within a year of when you will be volunteering at the Palisades School District

    · Any reportable offense must be reported to the Superintendent of the School District. The offense may change the person’s status to volunteer and may require clearances to be reissued.

    · If a volunteer is also a Palisades School District employee and the employee has a break in employment (example: furlough, resignation, retirement, etc.) with the District new clearances must be submitted prior to volunteering at the District after the change in employment status.

    Contracted Services - Requires Act 24, Act 34, Act 114 and Act 151 (also see Board Policy 818)

    A contracted service is defined as a person who may / will interact with students in the performance of his / her contracted service without a staff member being present, i.e., copy machine repairperson, school photographer, therapists, etc.

    All of the protocols pertaining to a “Volunteer” apply to a person performing a contracted service during school hours.

    Dual Enrollment Professors - Requires Act 24, Act 34, Act 151, and Act 114

    Due to Dual Enrollment Professors working in a classroom in the same capacity as a Palisades School District Teacher, the Dual Enrollment Professor must submit all four clearances BEFORE working in the classroom at the Palisades School District.